80th Events Committee Meeting - 7/29/2026

Wednesday, July 29, 2026

Past Action Items

  • Action Items
  • Allie will contact Hilton Garden Inn
  • Brainstorm events
  • Meetings every 2 weeks, Wednesdays at 9pm

Discussion

  • April 9th-11th
  • Events
    • Friday
      • Day trip
        • Howe Caverns
        • Lake George
        • Downtown Troy
          • Barcade
      • Friday Activity
        • Campus Tours or something related
      • Reception
        • Cookie Factory
        • Alumni House booked
          • SWE had an event there with outside food
        • Academy Hall
        • Platters
        • Hors d`Oeuvres
    • Saturday
      • Service (handled by service committee)
        • Do we want to do breakfast/coffee options?
          • Granola Bars
        • Plan the start, book rooms or stager times
      • Lunch
      • Afternoon activity
        • Tours
        • Office Visits
        • Armory Visits
      • Banquet
        • Hilton Garden Inn
        • Purchase order has been created
        • Budget items
          • Room charge waived with a set number of attendees
          • They provided 2 normal options and allowed vegetarian/other options
            • Chicken & Veggie options - 45 per person
            • Cauliflower Filet (GF/V/DF) - Roasted cauliflower filet, with chimichurri and balsamic roasted red pepper
              • Inclusive of many dietary restrictions
            • Salad and Desert, do we select or are they all options
            • Buffet option
              • Provides more food options at the same price (~45/47 per person)
              • How do they handle allergy options
                • Last time they did separate dishes with no cross contamination
    • Sunday
      • Brunch
        • Alumni House booked (10-2)
        • Hilton Garden Inn
          • Hudson Breakfast Buffet $26 per person
          • Room charge?
            • Use other rooms (smaller)
        • Sodexo
          • 100 per worker (75th had 3 staff)
          • Currently 18.50 per person
          • 75th charged 25 per person
        • Manorys doesn’t have catering
      • EZAA Meeting
  • Hotel Blocks
    • Hilton Garden Inn
      • 10 rooms offered
      • Ask for 20
    • Courtyard by Marriott
      • Ask for block there
    • Best Western

Action Items

  • Salad and Desert, do we select or are they all options
  • Beef and Chicken option + Veggie/Alternative
  • What are the allergy options buffet
  • How they handle lines and things for the buffet
  • Ask about pricing on rooms/staff for buffet
  • Ask is Hors d`Oeuvres (can’t spell) are included
  • Ask alumni house about other hotel blocks
    • Ask how many hotel room blocks they get

Next Committee Meeting

The group decided to hold meetings every 2 weeks on Wednesday at 9pm eastern. The committee is open to any APO EZ Brothers who are interested in volunteering to help plan the schedule of events for the 80th Anniversary.